How to Solve Your Biggest Document Management Problems?

Does document management give you a headache?
Unfortunately, this is a very common occurrence — and the cause is almost always a document management problem. Maybe it’s in your workflow. It could be data entry. Maybe it could be paper. Or it could be a combination of things.

Get relief. All you have to do is choose your path to solve your biggest document management problem.

Choose the topic of document management below that will give you a big headache. You will find out how easy it is to fix with a Bentech document management solution.

You are working very hard on yourself in your workout

Document management problem
Whether you are using paper documents, digital documents, or both, your biggest problem arises when you need to keep these documents through business processes. This is a common problem 53% of workers are looking for a simpler and stronger way to sign and guide internal documents.
Common business processes include: approving, reviewing, onboarding, and contracting. You must always root a document from point A to point B, which requires a process.

Without workflow management software, you would have to manually root and track documents through a process. This is often referred to as “babysitting documents”. It is very painful and it will tax your time. And if you leave a document unattended, you run the risk of losing it or introducing an obstacle.

An obstacle document can be kept so long that you forget who owns that document. Or a document can be misplaced, lost, or worse stolen. When an obstacle occurs, your processes will stop.

Babysitting is not just for paperwork. When you do not have management software in the workflow, digital documents also need monitoring. They need to be delivered from the mailbox to the mailbox or through a file-sharing tool such as Dropbox. Or they can be printed, scanned, and emailed multiple times.

As with paper documents, it is the router’s responsibility to ensure that the documents are reviewed and approved — and to prevent interruptions.
There is a good way to keep track of your documents and minimize the risks of document routing.

Solution
Remove work from your workflow with Bentech Document Management.
Your solution begins with a clear discussion of your processes.
What are you doing with the documents now? Is the paper involved? How much paper? Do you have documents on shared drives? Or in the cloud? Where do your routing processes go awry? Are there obstacles? Where and who are they? How do you handle them? Do you need those barriers in your processes — or can you cut them down?

Once problems are identified in your specific process and workflow, you can switch to implementing a solution that best suits your company’s needs.
Minimize struggles in your workflow by defining and implementing your processes. Take unnecessary steps. It may be the person who needs approval in the review process or it may be a manual step that can be done automatically. Don’t worry: it will help you figure out which steps to go and which to stay.

Next, decide what actions to take / what not to do as planned in your workout. For example, determine what happens when your workflow is interrupted. Remove system barrier? Skip the barrier? Redirect document for equivalent approval?

Once your processes are defined and executed, they become the automatic courtesy of the built-in routing engine of management software in your workflow. You no longer have to baby documents through their processes. Instead, you can sit back and stream your documents through their processes — no manual steps are required.


Results
When you choose a Bentech Document Management solution to manage your workflows, you will get similar results:

Documents Better security for your documents
Key The short steps in your core business processes
Document Automatic document routing
Staff increase productivity for your staff, they no longer have to chase documents
Relieve stress in your entire organization