In Digital Era, why do You Have to Consider Cloud-Based Enterprise Content Management? (Final Part)
What is Enterprise Content Management (ECM)?
Do you have any idea What is enterprise content management means? Simply put, ECM is the framework for automated digital document management: the collection, storage, management, organization, and distribution of documents and files so that they are accessible to the appropriate people and processes in your systems.
However, with Cloud ECM you can access data and content on your cloud provider server over a secure Internet connection, while the internal ECM stores the data on your server in your office. Additionally, cloud-based ECM solutions can be configured to suit your branding and style guidelines so your customers will experience a consistent brand.
Advantages of Cloud-Based ECM
Cloud computing helps organizations reduce the burden of network management, capacity planning, software installation, server and storage configuration, and application management. Companies benefit from lower start-up costs, faster expansion, reduced capital investment, lower total cost of ownership, and affordable costs.
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Unlike internal ECMs, cloud providers often offer better SLAs regarding security, availability, and performance. Going to a cloud-based ECM provides a high level of security for confidential and security information
Cloud ECM offers a variety of benefits, including:
Faster configuration: With cloud-based ECM, companies are released from collecting, configuring, and managing networks, servers, software, and storage. Additionally, the new company can implement content management instances within a few hours. In this way, companies achieve their business goals faster.
User Improved user experience and accessibility: Cloud-based ECM allows users to access enterprise information anytime, anywhere, and on any device without the use of a VPN or other access restrictions. Cloud-based ECM solutions are optimized to provide quick response time when accessing data and content over the web.
Capital Reduced capital Expenditures: Cloud-based ECMs are usually offered for sale by subscription, where annual maintenance and hosting fees are usually included in the fee. With this, start-up capital costs are reduced and more affordable. Also, companies can achieve a return on investment in the same financial year in which the expansion took place.
Data location: Cloud-based ECM vendors offer data centers across many geographies. In other words, companies can enforce sensitive information in accordance with local laws. This is especially important for companies with business practices in Europe because they must comply with various jurisdictional laws that apply to the provisions of the European General Data Protection Regulation.
Automatic updates & reduced costs and efforts: The cloud ECM vendor handles all software and hardware updates, backups, patches, and other tasks. Companies are benefiting by updating regularly with the latest versions with well-planned updates.
Although cloud-based ECM offers multiple benefits, companies need to be careful when choosing a cloud provider. Before moving on to cloud-based ECM, you need to see if the cloud provider provides all the ECM components your organization needs.
Final points
As companies strive to regularly develop structured business information, they need to develop a strategy for effective organization content management applications. The cloud-based ECM platform enables organizations to overcome traditional ECM software solutions, high maintenance and development costs, and barriers to administrative complexity.
The evolution of cloud platforms into a sustainable, secure, enterprise-class solution means that companies can now effectively run many ECM applications across the organization without adding new software, hardware, or services.
BENEVOLENCE TECHNOLOGIES is a leader in Enterprise Content Management products and services. Our EIM products enable businesses to grow faster, lower operational costs, and reduce information governance and security risks by improving business insight, impact, and process speed. We power digital transformations to empower the intelligent and connected enterprise.
