Things that Really Matter in Document Management-2
3. Workflow Automation
Workflow task management and automation enable you to act on information you’ve captured — workflows can be simple or complex depending on your needs. A workflow routes tasks to multiple people or departments for review enables decision making and kicks off the next step in a process.
Bentech automates business processes through an intuitive visual designer that defines the workflow. With the Workflow Manager users automate control and calculation functions, organize linear or parallel tasks, configure conditions, set deadlines, appoint workflow participants, and limit the scope of action of individuals or user groups.
If you want to learn more about workflow process design, try out Bentech. You can create process diagrams easily and even share them with others to work on a project collaboratively. This web-based tool is free and available to everyone. All you need to do is register with an email address.
4. Electronic signature
In the modern office, electronic signatures are now a normal part of day-to-day business. This is a good thing: electronic signatures (sometimes called “digital signatures”) reduce paper usage and simplify your secure document workflow. Our company Signature Service ensures that your documents are digitally signed by a verified Trust Service Provider and offers your business maximum speed and flexibility.
By integrating external signature providers such as Validated ID seamlessly into a company workflow, documents are automatically transferred between Bentech and the Trust Provider. The signer is notified when documents are ready for signing.
Benefits include the ability to:
- Collect electronic signatures for a document from all relevant employees, customers, vendors, and service providers right from one workflow.
- Select the security level required for the signature according to your needs.
- Enable version control to make sure you have the final signed document on file.
- Ensure an audit trail for adherence to state, federal and international compliance standards.
5. Email equality
Email is as important as any other business-related document. You can turn email into a business asset by integrating it into business processes and ensuring the information contained in email messages is accessible to all authorized users. The firm collects emails and attachments individually or together depending on your requirements. Email is flagged appropriately and can be answered or forwarded directly to the firm for archiving.