Why Does Data Governance Need Enterprise Content Management (ECM)?

There is a global wave of regulation around data privacy — from GDPR to CCPA in California, PEPIDA in Canada, APPI in Japan, Personal Data Protection Bill in India, PDP in Singapore ,and some of the CDR pilots in Australia.

Some facts about this wave, and what is the reason?
Privacy Although privacy laws are a recent legal development, more than 80 countries around the world have already enacted some kind of privacy law.
• Data breaches exposed 4.1 billion records in the first half of 2019.
• 53% of organizations open 1000 or more files with sensitive data to all employees.
• 66% of consumers want to be able to “turn off” the company’s data usage when they are no longer interested in a product.

Today, businesses, especially those in highly regulated sectors such as financial services, face what can be a memorable task: all-important business documents and those created or created by their enterprise content montiering.

It is an integral part of modern information (or data) governance, which is the enterprise’s strategic approach to managing its data to support business outcomes, whether in digital forms, documents, or archive records.

Poor data governance can hinder regulatory compliance measures, which can create problems for companies that need to comply with new data privacy and protection laws, such as GDPR and CCPA. An enterprise data governance program typically results in the development of general data definitions and internal data standards that apply to all business systems, increasing the consistency of data for both business and compliance use.

One of the core building blocks of an effective data governance program? Enterprise Content Management (ECM)

So what is enterprise content management?
ECM is a business strategy and practice for acquiring, managing, storing, and delivering data and content using technology tools. ECM lets an enterprise manage its unstructured data, wherever that data resides throughout the organization.

How important is unstructured data? In 1998, Merrill Lynch claimed, “Unstructured data consists of the majority of the data found in an organization, with some estimates running up to 80%.
This data can contain a host of documents, emails, digital content, or other information. If spread about an organization without monitoring or access control, each of them could potentially be a threat magnet that contains sensitive business content or personal information about the user, user, or employee.

ECM: More than just warehouse data.
The average amount of corporate data managed increased from 1.45 petabytes in 2015 to 9.70 PB in 2018, each containing 1000 terabytes of data. Now more than ever, businesses need the ability to easily and quickly manage, access, and report on the amazing amount of data they have, especially financial services or healthcare In Care Of.
But critical data is often stored in a wide range of cells: business applications, spreadsheets, Word documents, SMS messages, scanned documents, reports, emails, faxes, photos, statements, text files, and more. But a competent enterprise content management solution can provide a single source of truth for all content in an organization.

To accomplish this, manually assembling and assembling it would be an almost impossible task. And yet, it’s not enough to store your enterprise’s data in one store. The ability to access and analyze this information quickly, efficiently, and securely is critical to fulfilling business objectives and compliance obligations.

An ECM software solution is an alternative to digital, automated sources for manual content discovery and collection. Organizations are therefore able to control this content, while also providing access to flexible and appropriate levels while improving its security.

Simplify content discovery and access control
An ECM solution facilitates employee discovery of content while providing flexible and appropriate level access. When considering an ECM, a company should look for an offer that can:

Provide a sample, secure data repository that is immediately accessible to users, whenever they need it.
Enter Resolve the problem of information faced by businesses with record management features for storing, storing, and automatically deleting data in compliance with legal and regulatory guidelines.
Handle large amounts of data every hour of the day, save it for automatic retrieval 24/7.
Allow users to easily implement compliance requirements such as audit trails, access restrictions, and retention policies.
Improve efficiency and productivity by streamlining business processes, reducing execution time, and eliminating human error.
count A huge amount of data from countless documents, using multiple limits and parameters to get accurate results.

Businesses born in the digital age may have a foothold in the industry when it comes to architecture for ECM solutions, but an organization that has been using technology for decades can do so through cost-effective solutions. Will be best presented with support for different search needs.

When analyzing ECM products, it is best for potential consumers to remember this: data has no intrinsic value, only the value it provides when properly mined and to extract insights and intelligence. Is leveraged for.

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store

BENEVOLENCE TECHNOLOGIES is a leader in Enterprise Information on Management (EIM) products services. Our EIM products enable businesses to grow faster.